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Public Defender Association
 
Controller Position

Summary

The Operations and Administrative Team at PDA include the Finance, Information Technology, Chief of Staff, and the Administrative Team. Everyone in this space is a leader. The Controller will be a valued member of the Finance Team, partnering with the CFO closely as a thought partner and change-maker in this space and assisting in the accounting functions to support our continued agency success across the program areas.  This management position is customer-centered and cultivates and stewards’ relationships for the benefit of our agency.  Thus, the desired candidate is expected to come to the position with a fun and positive spirit of collaboration and innovation and see opportunities to resolve issues by taking the initiative and implementing creative solutions that work for all. This position will manage a Sr. Accountant and a Bookkeeper in close collaboration with the CFO; thus, strong supervision and interpersonal skills are required to foster a positive workplace based on equity and expression of our values. This team intentionally fosters trust and team building, and the individual in this position will enhance these efforts. We are a multifaceted hands-on team in a high functioning and fast-paced origination and jump in to assist each other often, no matter role or title. 

 

Organization Description

The Public Defender Association (PDA) is a non-profit corporation which advocates for legal system reform and develops alternatives that shift from a punishment paradigm to a system that supports individual and community health. We also provide a direct services program (CoLEAD) and provide technical assistance to community partners who are committed to these goals. Grounding reform in a public health and safety framework, PDA develops new strategies and implements models that improve on conventional responses to crime and public order issues. In collaboration with community and government partners, PDA uses policy advocacy, organizing, litigation, and public education to achieve its goals.

 

Responsibilities

The Controller’s primary responsibilities include but are not limited to:

  • Supervision and management of key staff.  Set goals for staff performance and team deadlines in ways that comply with the agency’s plans and vision. Organizing team and individual staff workflow and ensure that employees understand their duties or delegated tasks. Monitoring employee productivity and providing constructive feedback and coaching and support. Cultivate and support healthy team dynamics. Draft and complete annual performance plans for staff team.
  • Manage all accounting operations including Billing, A/R, A/P, GL, Cost Accounting, Inventory Accounting, and Revenue Recognition.
  • Prepare and submit monthly financial statements; balance sheets, income statements and other reports.
  • Review and finalize biweekly payroll and ensure compliance with all governmental regulations and programs; Supervise On- and Off-boarding of staff and across payroll and benefits systems; Manage pay changes and COLA adjustments and time off accruals.
  • Maintain all allocations to programs and grants following processes in line with all grants and contracts, including Federal grants
  • Ensure all payments are completed on time (including accounts payable and bank deposits.
  • Manage the Accounting Team access to Bank, Payroll, Accounting Software, and documents.
  • Monitor bank and credit card activities; Process secure transactions with proper authorization; including bill-payment system for timely vendor payments.
  • Manage and comply with local, state, and federal government reporting requirements and tax filings.
  • Develop and document business processes and accounting policies to maintain and strengthen internal controls.
  • Maintain solid relationships with vendor, customers and donors, banking, HR and business contacts.
  • Coordinate and direct the preparation of the budget and financial forecasts and report variances.
  • Review and approve major program requisitions.
  • Review benefit packages and retirement plan; Ensure all required staff notices are sent timely.
  • Supervise accounting staff.
  • Analyze cost and profits for projects and contracts
  • Lead Month-end close and Year-end close including all required reconciliations, journal entries, and allocations.
  • Assist with Annual 990 and 5500 tax returns.
  • Analyze records and documentation of transactions and monitor program expenditures for assigned funds and accounts to assure expenditures and income are approved and allocated to proper accounts; perform expenditures analysis to assure financial compliance with budget authorization and limitation.
  • Review financial record-keeping procedures and methods; maintain and improve internal control and operating procedures; implement new procedures and techniques and assure efficiency and compliance with generally accepted accounting principles and polices and applicable regulations.
  • Perform internal audits and assist with external and annual audits.
  • In consultation with the CFO, set and track financial KPIs.
  • Build risks assessment models to evaluate investments.
  • Perform other duties as assigned.

 

Qualifications:

  • Proven working experience as a controller or similar role in a nonprofit setting.
  • At least 10 years of overall combined accounting and finance experience.
  • At least 5 years of management experience.
  • BSs or MSc in Accounting and Finance or related advanced degree; CPA a plus.

 

Knowledge of:

  • Communicating organizational needs, oversee employees' performance, providing guidance, support, identify development needs, and manage the reciprocal relationship between finance staff and the organization so that each is successful.
  • Generally accepted accounting and auditing principles, practices and procedures.
  • Non-profit accounting and financial reporting principles
  • Preparation and maintenance of comprehensive accounting records.
  • Preparation of annual budgets
  • Cash management and risk assessment.
  • General ledger, Accounts payable and accounts receivable best practices
  • Month-end/year end close process
  • Accounting Software (QuickBooks Online) and assessment of alternatives.
  • Excel: Advanced proficiency required
  • Microsoft Office including Word and PowerPoint
  • Adobe Acrobat and File Explorer
  • Data processing applications; Report writing skills, Import/Export between programs
  • Employee Management Principles
  • Payroll and HR Best Practices and research abilities

 

Ability to:

  • Establish and complete a monthly close process, ensuring accurate invoicing and reporting.
  • Maintain multiple, pressing projects at one time, and meet tight deadlines.
  • Improve and implement processes and create training protocols for organization staff and team members
  • Supervise and motivate accounting team members; Communicate clearly and in a timely manner within our team and agency wide.
  • Exercise excellent judgement around information and communication
  • Participate in a team-based leadership structure.
  • Demonstrate advanced computer skills in Microsoft Office Suite including Word, Excel, G-Suite email system, and Adobe Acrobat Pro, ability to conduct internet research, and ability to learn and master new software applications.
  • Maintain a high level of emotional intelligence, clear communication, and flexibility in mode of communication is necessary.
  • Demonstrate cultural competence and sensitivity in working with diverse clients, communities, and colleagues.
  • Strong drive and initiative with the ability to manage time well in an environment of many concurrent assignments and deadlines.
  • Demonstrate passion about our mission.

 

Physical Abilities

  • Successfully and efficiently exchange information in person or on the telephone.
  • Sitting or standing for extended periods of time.
  • Dexterity of hands and fingers to operate a computer keyboard and calculator.
  • Seeing to read various statistical data.
  • Bending at the waist to retrieve materials.
  • Lifting and carrying light objects up to 20 pounds

 

Location

The PDA Office is in Seattle, WA; present configuration is work on-site five days per week, as we have a need for fulfilling an essential part of our programs, thus we will support access to obtaining the vaccine with the support of our Medical Director. Normal hours will be M-F days, with standard hours established in consultation with the Chief Financial Officer.

 

Compensation

Salary range is $90,428 to $128,726 depending on experience. Within the position salary range, salary increases 3% annually, subject to Board of Directors approval. An additional annual cost of living increase is provided at the discretion of the Board of Directors. Benefits include:

  • 401k match of up to 4% of salary, beginning after six months of employment
  • Annual, 2% of salary, profit sharing contribution to 401k, provided in most years
  • Generous medical and dental benefits for employees and family members
  • Flexible Spending Agreement for both medical and dependent care needs
  • 15 days vacation per year, increasing to 20 days vacation per year, after 5 years
  • 12 personal/sick days, accrued annually
  • Unlimited ORCA card
  • Monthly $50 employer cell phone contribution if required by position

 

This is a Fair Labor Standards Act exempt, at-will position; continuation in the position depends on both performance and funding.

 

Equal Opportunity Employer

PDA is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. PDA actively promotes mutual respect, acceptance, teamwork and productivity. PDA is committed to maintaining an organization whose staff, Board and clients are diverse in background, experience, race, color, national origin, gender, age, religious affiliation, marital status, sexual identity, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, those directly impacted by the criminal justice system, people who identify as queer, trans, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process should contact Prachi Dave at Prachi.dave@defender.org.

 

How to Apply

Email your cover letter and resume to careers@defender.org. Email subject line and cover letter should clearly reference “PDA Controller Position”. Please Note: Only applicants under consideration will be contacted.  No phone calls, please.

 

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Public Defender Association
Senior Accountant Position

 

Summary

The Operations and Administrative team at PDA include the Finance Team, Information Technology, Chief of Staff, and the Administrative Team. Everyone in this space is a leader. The Sr. Account will be a valued member of the Finance Team, assisting in the accounting functions to support our continued agency success across the program areas.  Reporting to the Controller, this position is customer-centered and cultivates and stewards’ relationships for the benefit of our agency.  Thus, the desired candidate is expected to come to the position with a fun and positive spirit of collaboration and innovation and see the opportunity to resolve issues by taking initiative that works for all. This team intentionally fosters trust and team building, and the individual in this position will enhance these efforts. We are a multifaceted hands-on team in a high functioning and fast-paced origination and jump in to assist each other often, no matter role or title.

 

Organization Description

The Public Defender Association (PDA) is a non-profit corporation which advocates for legal system reform and develops alternatives that shift from a punishment paradigm to a system that supports individual and community health. We also provide a direct services program (CoLEAD) and provide technical assistance to community partners who are committed to these goals. Grounding reform in a public health and safety framework, PDA develops new strategies and implements models that improve on conventional responses to crime and public order issues. In collaboration with community and government partners, PDA uses policy advocacy, organizing, litigation, and public education to achieve its goals.

 

Responsibilities

The Senior Accountant’s primary responsibilities include but are not limited to:

  • Perform a variety of complex professional-level accounting duties in a lead position. Ensure expenses are coded and allocated according to grant and contract requirements.
  • Responsible for the preparation, maintenance and control of the general ledger on an ongoing basis, including allocations of income and expenses to programs and time periods. Manage all accounting transactions.
  • Accounts Receivable Lead: Complete monthly contract billing for general ledger-based and reimbursable contracts including government and foundation grants.
  • Payroll Lead: Prepare bi-weekly payroll in ADP Workforce Now for review and approval; Maintain and run required reports in ADP.
  • Onboard and Offboard employees in accounting records, ADP, and all benefit plans, including communication with employees and supervisors as needed.
  • With Bookkeeper, ensure Accounts Payable accuracy and recommend weekly payment batches; Download and review  of recurring AP invoices.
  • Coordinate with Grant Writer and Program Director to enter and reconcile donations received and grants awarded.
  • Credit Card Management, including new accounts, training, reporting and support to users.
  • Maintain Vendor and Customer Relationships.
  • Facilitate the year-end 1099 processing and reconciliation; electronically transmit 1099 data to URS, process necessary revisions.
  • Reconcile and balance assigned accounts, including Accounts Payable and Receivable; monitor financial transactions for accuracy and timely processing; maintain journals and ledgers for assigned activities and accounts and report as requested or required.
  • Answer questions and provide information and assistance to internal and external stakeholders regarding a variety of accounting, budgeting and funding regulations, requirements and issues; analyze financial accounting data and make recommendations; assist finance team with the development, establishment and monitoring of the fund budgets.
  • Review and analyze financial and program data and documents to assure accuracy, completeness and compliance with PDA policies and procedures, applicable funding rules, and other governmental, and non-governmental regulations.
  • Communicate with PDA personnel, vendors, partners, department directors and other program personnel to resolve problem, correct errors, obtain authorization and exchange information.
  • In coordination with the Controller, develop and document business processes accounting policies to maintain and strengthen internal controls.
  • Coordinate with Chief of Staff on payroll and HR related matters.
  • Other duties as assigned.

 

Qualifications

  • Proven experience as an accountant or similar role.
  • A minimum of 5 years of accounting experience, some in a nonprofit setting.
  • Bachelor’s degree in accounting, finance or relevant degree.

 

Knowledge of:

  • Generally accepted accounting principles, practices and procedures.
  • General ledger organization and best practices 
  • Month-end close process and Financial reporting 
  • Accounts payable and accounts receivable best practices
  • Accounting Software (QuickBooks Online)
  • Payroll Software; ADP Workforce now a plus
  • Payroll and payroll tax Regulations; Multi State Payroll a plus
  • Excel: Advanced proficiency required, Vlookups, pivot tables
  • Microsoft Office including Word and PowerPoint; Adobe Acrobat and File Explorer
  • Data processing applications; Report writing skills, Import/Export between programs
  • Modern office practices, procedures and equipment. 

 

Ability to:

  • Balance accounts and reconcile financial statements
  • Review records for errors and inconsistencies
  • Build crosschecks and verifications into work to improve accuracy and provide audit trail
  • Aptitude for numbers and quantitative skills. Accuracy and attention to detail.
  • Work independently but properly assess situations for needed assistance
  • Exercise good judgment.
  • Interpret and apply policies, rules, regulations, and procedures.
  • Maintain multiple, pressing projects at one time and properly prioritize deadlines
  • Communicate clearly and kindly with staff regarding accounting deadlines and information, and Payroll, benefit, and HR Matters
  • Write clear and concise accounting procedures documents
  • Participate in a team-based leadership structure.
  • Demonstrated intermediate to advanced computer skills in Microsoft Office Suite including Word, Excel, G-Suite email system, and Adobe Acrobat Pro, ability to conduct internet research, and ability to learn and master new software applications.
  • Maintain a high level of emotional intelligence, clear communication, and flexibility in mode of communication is necessary.
  • Demonstrate cultural competence and sensitivity in working with diverse clients, communities, and colleagues.
  • Strong drive and initiative with the ability to manage time well in an environment of many concurrent assignments and deadlines.
  • Demonstrate passion about our mission.

 

Physical Abilities

  • Successfully and efficiently exchange information in person or on the telephone.
  • Sitting or standing for extended periods of time.
  • Dexterity of hands and fingers to operate a computer keyboard and calculator.
  • Seeing to read various statistical data.
  • Bending at the waist to retrieve materials.
  • Lifting and carrying light objects up to 20 pounds

 

Location

The PDA Office is in Seattle, WA; present configuration is work on-site five days per week, as we have a need for fulfilling an essential part of our programs, thus we will support access to obtaining the vaccine with the support of our Medical Director. Normal hours will be M-F days, with standard hours established in consultation with the Controller.

 

Compensation

Salary range is $66,092 to $94,068 depending on experience. Within the position salary range, salary increases 3% annually, subject to Board of Directors approval. An additional annual cost of living increase is provided at the discretion of the Board of Directors. Benefits include:

  • 401k match of up to 4% of salary, beginning after six months of employment
  • Annual, 2% of salary, profit sharing contribution to 401k, provided in most years
  • Generous medical and dental benefits for employees and family members
  • Flexible Spending Agreement for both medical and dependent care needs
  • 15 days vacation per year, increasing to 20 days vacation per year, after 5 years
  • 12 personal/sick days, accrued annually;
  • Unlimited ORCA card
  • Monthly $50 employer cell phone contribution if required by position

 

This is a Fair Labor Standards Act exempt, at-will position; continuation in the position depends on both performance and funding.

 

Equal Opportunity Employer

PDA is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. PDA actively promotes mutual respect, acceptance, teamwork and productivity. PDA is committed to maintaining an organization whose staff, Board and clients are diverse in background, experience, race, color, national origin, gender, age, religious affiliation, marital status, sexual identity, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, those directly impacted by the criminal justice system, people who identify as queer, trans, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process should contact Prachi Dave at Prachi.dave@defender.org.

 

How to Apply

Email your cover letter and resume to hr-admin@defender.org. Email subject line and cover letter should clearly reference “PDA Sr. Accountant Position”. Please Note: Only applicants under consideration will be contacted.  No phone calls, please.

 

 

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Public Defender Association
Bookkeeper Position

Summary

The Operations and Administrative team at PDA include the Finance, Information Technology, Chief of Staff, and the Administrative Team. Everyone in this space is a leader. The Bookkeeper will be a valued member of the Finance Team, working closely with the Sr. Accountant and reporting to the Controller to support our continued agency success across the program areas. This position is customer-centered and cultivates and stewards’ relationships for the benefit of our agency, thus the desired candidate is expected to come to the position with a fun and positive spirit of collaboration and innovation and see the opportunity to resolve issues by taking initiative that works for all. This team intentionally fosters trust and team building, and the individual in this position will enhance these efforts. We are a multifaceted hands-on team in a high functioning and fast-paced origination and jump in to assist each other often, no matter role or title.

 

Organization Description

The Public Defender Association (PDA) is a non-profit corporation which advocates for legal system reform and develops alternatives that shift from a punishment paradigm to a system that supports individual and community health. We also provide a direct services program (CoLEAD) and provide technical assistance to community partners who are committed to these goals. Grounding reform in a public health and safety framework, PDA develops new strategies and implements models that improve on conventional responses to crime and public order issues. In collaboration with community and government partners, PDA uses policy advocacy, organizing, litigation, and public education to achieve its goals. 

 

Responsibilities

The Bookkeeper’s primary responsibilities are the organization of accounting records and initial recording of transactions, including but not limited to:

  • Accounts Payable Lead: Manage and process all accounts payable activities.
  • Responsible for organizing, accurate coding and entry of AP invoices into automated accounting system; ensuring proper backup documentation, approvals, and authorizations for accounting transactions. Code and enter Accounts Payable invoices by project, time period, and GL account.
  • Download, process and record credit card transactions; Ensure cardholders stay current on reporting and approving.
  • Make weekly bank deposits and notify team as required.
  • Review weekly close of time reporting for payroll; Ensure all completions and approvals are completed on time; Reports as needed from ADP Timekeeping system.
  • Responsible for maintaining a systematic filing of AP documents and other accounting records in both hard and soft copy.
  • Maintain awareness of purchase activity versus budget and communicate with programs as needed.
  • Obtain tax forms from vendors; ensure proper business status of vendors and subcontractors.
  • Enter data, maintain record and create reports.
  • Provide customer service to vendors, research status of accounts and discrepancies, work with outside vendors and PDA staff to correct errors and resolve issues.
  • Assist with other accounting tasks such as organizing and verifying a variety of accounting documents, and ensuring proper approvals and authorization for accounting transactions.
  • Perform other duties as assigned.

 

Qualifications

  • Proven experience as a bookkeeper or accountant.
  • A minimum of 2-3 years of experience.
  • At least one full year in Accounts Payable processing.
  • AA or BA degree in finance, accounting or business administration or additional years of experience
  • Must have an awareness of bookkeeping’s role in the final financial statements.

 

Knowledge of:

  • Bookkeeping principles, procedures and processes
  • Accounts payable best practices
  • Accounting Software (QuickBooks Online)
  • Excel – Mid-Level proficiency required
  • Microsoft Office including Word and PowerPoint; Adobe Acrobat and File Explorer
  • Modern office practices, procedures and equipment.
 

Ability to:

  • Calculate, post and manage accounting figures and financial records.
  • Accurately enter data for accounts payable and account receivable into the computer.
  • Communicate clearly and kindly with staff about time sensitive tasks and missing information.
  • Exercise care with records, including confidential information
  • Organize and maintain filing system, both paper and electronic
  • Build and use spreadsheets where appropriate to work better
  • Follow written procedures consistently
  • Demonstrate a customer service orientation and negotiation skills.
  • Demonstrate a high degree of accuracy and attention to detail.
  • Maintain multiple, pressing projects at one time and properly prioritize deadlines
  • Participate in a team-based leadership structure.
  • Demonstrate solid computer skills in Microsoft Office Suite including Word, Excel, G- Suite email system, and Adobe Acrobat Pro, ability to conduct internet research, and ability to learn and master new software applications.
  • Maintain a high level of emotional intelligence, clear communication, and flexibility in mode of communication is necessary.
  • Demonstrate cultural competence and sensitivity in working with diverse clients, communities and colleagues.
  • Strong drive and initiative with the abililty to manage time well in an environment of many concurrent assignements and deadlines.
  • Demonstrate passion about our mission.

 

Physical Abilities

  • Successfully and efficiently exchange information in person or on the telephone.
  • Sitting or standing for extended periods of time.
  • Dexterity of hands and fingers to operate a computer keyboard and calculator.
  • Seeing to read various statistical data.
  • Bending at the waist to retrieve materials.
  • Lifting and carrying light objects up to 20 pounds

 

Location

The PDA Office is in Seattle, WA; present configuration is on-site work five days per week, as we have a need for fulfilling an essential part of our programs, thus we will support access to obtaining the vaccine with the support of our Medical Director. Normal hours will be M-F days, with standard hours established in consultation with the Controller.

 

Compensation

Salary range is $57,720 to $75,296 depending on experience. Within the position salary range, salary increases 3% annually, subject to Board of Directors approval. An additional annual cost of living increase is provided at the discretion of the Board of Directors. Benefits include:

  • 401k match of up to 4% of salary, beginning after six months of employment
  • Annual, 2% of salary, profit sharing contribution to 401k, provided in most years
  • Generous medical and dental benefits for employees and family members
  • Flexible Spending Agreement for both medical and dependent care needs
  • 15 days vacation per year, increasing to 20 days vacation per year, after 5 years
  • 12 personal/sick days, accrued annually;
  • Unlimited ORCA card
  • Monthly $50 employer cell phone contribution if required by position
     

This is a Fair Labor Standards Act exempt, at-will position; continuation in the position depends on both performance and funding.

 

Equal Opportunity Employer

PDA is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. PDA actively promotes mutual respect, acceptance, teamwork and productivity. PDA is committed to maintaining an organization whose staff, Board and clients are diverse in background, experience, race, color, national origin, gender, age, religious affiliation, marital status, sexual identity, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, those directly impacted by the criminal justice system, people who identify as queer, trans, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process should contact Prachi Dave at Prachi.dave@defender.org.

 

How to Apply

Email your cover letter and resume to hr-admin@defender.org. Email subject line and cover letter should clearly reference “PDA Bookkeeper Position”. Please Note: Only applicants under consideration will be contacted.  No phone calls, please.

 

 

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Civil Survival Project - Legal Assistant Position 

Summary

Civil Survival Project (CSP) is looking for a Legal Assistant to support our Reentry Legal Aid Project.  The Reentry Legal Aid Project represents individuals in overcoming the collateral consequences of their criminal record in the areas of employment, housing, and legal financial obligations.

Organization Description

The Public Defender Association advocates for justice system reform and develops alternatives that shift from a punishment paradigm to a system that supports individual and community health. Grounding reform in a public health and safety framework, PDA develops new strategies and implements models that improve on conventional responses to crime and public order issues. In collaboration with community and government partners, PDA uses policy advocacy, organizing, litigation, and public education to achieve its goals. Under the umbrella of PDA, CSP organizes people who have been directly impacted by the criminal legal system to build connections, gain knowledge and increase political participation. CSP provides leadership development, legal education and services, and legislative advocacy on systemic issues that prevent former justice-involved individuals the opportunity to fully reintegrate.

Job Description

The Legal Assistant will work under the direction of the attorney assigned to the case, but will generally be supervised by the Legal Services Director.  Responsibilities include, but are not limited to, supporting all aspects of litigation by:

  • Assisting in case management, including maintenance of electronic files, physical files, court records
  • Formatting, preparing, and proofreading correspondence, declarations, routine filings, and other documents independently and consistent with attorney instructions;
  • Filing documents with courts and ensuring proper service to all parties, including researching jurisdictional rules and processes;
  • Assisting with the management of the legal services intake process, including support with intake review, conflicts check searches, and data entry in legal services case management system; 
  • Communicating with clients and other parties, as necessary, whether in-person, through email, or via phone/zoom, to assess legal needs, conduct intakes, and otherwise gather information to assist in representation;
  • Coordinating with clients and their other community supports to collect case documents that will be utilized in legal representation;    
  • Obtaining court records information through online court portals, including the Judicial Information System and Judicial Access Browser System; 
  • Filing public disclosure requests for documents related to legal representation;            
  • Conducting factual research;
  • Working collaboratively with colleagues; and    
  • Assisting with special projects and other clerical duties related to litigation and policy advocacy work within the organization.

 

Qualifications

One to three years prior experience as a legal assistant preferred. Certificate in Paralegal Studies or related field preferred, but those with relevant work experience are encouraged to apply.

  •  Knowledge and commitment to learn: court filing protocols; legal terminology; legal forms, documents, and citation; and federal, state, and appellate court rules.
  • Experience formatting, draft and preparing routine legal filings, declarations, and correspondence.
  • Excellent writing and proofreading skills.
  • Familiarity with criminal law preferred.
  • Experience working with clients with mental illness, substance use disorder, and other disabilities is highly preferred. The applicant should demonstrate an understanding and empathy with the stresses experienced by clients who are impacted by poverty, mental illness, unstable housing, substance use disorder, domestic strife, and other barriers. The ideal candidate will be skilled in helping these clients engage in their own representation through the principles of harm-reduction—meeting clients where they are, in a way that is responsive to their specific needs.
  • Demonstrated cultural competence and sensitivity in working with diverse clients, communities, and colleagues.
  • Desire to work collaboratively with the ability to work independently.
  •  Strong drive and initiative with the ability to manage time well in an environment of many concurrent assignments and deadlines.
  • A willingness and desire to jump in and help on a wide variety of projects, to learn new skills, and to take ownership of assignments.
  • Accurate and detail-oriented, with the ability to give and receive feedback effectively.
  • Demonstrated intermediate to advanced computer skills in Microsoft Office Suite including Word, Excel, G-Suite email system, and Adobe Acrobat Pro, ability to conduct internet research, and ability to learn and master new software applications. 
  • Experience working in a paperless office environment.  Prior experience in the organization of case files and documents in a cloud setting, maintaining files in an electronic case management system, and ensuring compliance with an office’s organizational methodology to ensure accuracy in the maintenance of records.

 

Location

PDA’s main location is 110 Prefontaine South, Suite 502, Seattle, WA; PDA employees are currently working remotely to reduce COVID-19 exposure, and work from home may continue after COVID-19 pandemic with possible hybrid options. Employees working from home must have access to the internet, but office equipment and supplies will be provided. In-person work may be required if necessary to provide legal services. If in-person work is required, PDA will provide all appropriate personal protective equipment.

Compensation

Salary range is $50,154 to $58, 136 annually, depending on experience. Within the position salary range, salary increases 3% annually, subject to Board of Directors approval. An additional annual cost of living increase is provided at the discretion of the Board of Directors. Benefits include:

  • 401k match of up to 4% of salary, beginning after six months of employment;
  • Annual, 2% of salary, profit sharing contribution to 401k, provided in most years although not guaranteed;
  • Generous medical and dental benefits for employees and dependent family members;
  • 15 days’ vacation, accrued annually, increasing to 20 days’ vacation, accrued annually;
  • 12 personal/sick days, accrued annually;
  • Unlimited ORCA card; and
  • Monthly $50 employer cell phone contribution if you are required to and choose to use your personal cellphone for business.

This is a Fair Labor Standards Act exempt, at-will position; continuation in the position depends on both performance and funding.

Equal Opportunity Employer

PDA is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. PDA actively promotes mutual respect, acceptance, teamwork, and productivity. PDA is committed to maintaining an organization whose staff, Board, and clients are diverse in background, experience, race, color, national origin, gender, age, religious affiliation, marital status, sexual identity, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, those directly impacted by the criminal justice system, people who identify as queer, trans, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process should contact Prachi Dave at Prachi.dave@defender.org.

How to Apply

Email your cover letter, resume, contact information for three references to Julie Musgrove at julie.musgrove@defender.org by Monday, July 12th, 2021, at 11:59 pm. Cover letter and email subject line should clearly reference “CSP Legal Assistant”.  Cover letter should include a description of any past experience, personal or professional, with low income or other marginalized communities. 

 

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CoLEAD Program Director

SUMMARY:

PDA is hiring a 1.0 full-time equipvalent Program Director for the CoLEAD Program.
 
PDA Let Everyone Advance with Dignity (formerly Law Enforcement Assisted Diversion (LEAD) is hiring for a CoLEAD Program Director, a position employed by the Seattle/King County local LEAD Project Manager, the Public Defender Association. CoLEAD enables communities to redirect individuals engaged in law violations arising primarily from behavioral health conditions such as substance use or mental health issues to community-based services instead of using legal sanctions like arrest and jail. CoLEAD enables communities to redirect individuals engaged in law violations arising primarily from behavioral health conditions such as substance use or mental health issues to community-based services instead of using legal sanctions like arrest and jail. “Co” stands for COVID, Community and Co-Responder.
 
The CoLEAD team is responsible for providing outreach, engagement and intensive case management services to adults. Outreach Responder/Case Manager staff carry low (1:12) caseloads, and provides companion-based services to ensure people are identified and assessed, supported in navigating the current shelter in place landscape with limited employment opportunities, and accompanied to any services or appointments that are indicated. This position is involved in all aspects of referral, outreach and engagement, intensive case management services, as well as coordination with other providers to assure successful transition of participants to on-going care once the COVID emergency resolves or is more fully managed, and during a post COVID-19 time.
 
The CoLEAD Program Director will work directly under the PDA Deputy Director to forward this innovative approach to jail diversion and the building out of healthcare/social services response to ending mass incarceration, homelessness and the criminalization of mental health disability and drug use. The CoLEAD leadership team reports directly to the CoLEAD Program Director (with the exception of the PDA Medical Director, who also reports to the CoLEAD Deputy Director).
 
The CoLEAD Program Director is responsible for the day-to-day operations oversight of the following key areas of the program:
 
1. Deploy a team of intensive outreach responders (case managers, on-site responders and shift leads) along with medical care providers to a variety of hotel locations in King County to individuals who experience significant barriers to accessing resources because they are committing crimes,  experiencing homelessness and are drug users and may have mental health disabilities.
 
2. Provide leadership alongside the CoLEAD leadership team (CoLEAD Operations Manager, CoLEAD Entry & Services Manager, CoLEAD Medical Provider/PDA Medical Director, and CoLEAD South Program Coordinator) to a growing staff of 20+ shift leads and outreach responders providing temporary lodging-based supports at four or more hotels in King County.
 
3. Set direction and policy for the provision of support in temporary lodging, the use of a harm reduction case management approach, use of other best practices (Motivational Interviewing, Trauma Responsive care, Complex Healthcare Coordination) all grounded in addressing system
racism, bias and stigma related to race, homelessness and behavioral health status. This program is grounded in jail diversion and operates to provide an alternative response to harmful  and punitive criminal legal system responses (arrest, jail, court, prison and probation) and also promotes a more person-centered and low barrier healthcare reform paradigm to traditional publicly-funded social services.
 
4. Oversee all CoLEAD operations related to the JustCARE coalition, including coordination with other JustCARE providers (ETS REACH Program, Asian Counseling and Referral Services, Chief Seattle Club, several Business Improvement Associations in the neighborhoods of focus, business partners, public partners and neighborhood groups).
 
5. PDA operates a CARES (Coronavirus Relief Funds) funded project in the Pioneer Square/Chinatown International District to outreach and engage individuals using substances who also may have mental health conditions who are living outside during the Covid-19 pandemic. This response will include use of temporary lodging and on-site supports similar to CoLEAD. The CoLEAD Program Director will launch this expansion and oversee the implementation of services.
 
JustCARE is a multi-agency, hotel-based intensive case management program actively responding to COVID conditions for the unhoused in support of individuals with complex behavioral health needs who commonly commit law violations or exhibit problematic behavior related to behavioral health conditions. The hotel-based model of care, developed by the PDA CoLEAD team, uses hotels as a temporary lodging component with intensive case management and residential on-site support.
 
This position requires a high degree of coordination and collaboration with LEAD Project Managers as well as outside agencies also providing COVID-19 response services (local social services such as behavioral health providers, including Medication Assisted Treatment (MAT), food banks, healthcare facilities, etc.). The CoLEAD Program Director will oversee all resource skill building for CoLEAD staff to best assist CoLEAD participant in accessing healthcare, behavioral healthcare, employment, education, housing, entitlements, community connections and family supports and reconnections.
 
SAFETY AND PERSONAL PROTECTIVE EQUIPMENT (PPE):
Employee safety for this position will include training and guidance on how to work with individuals who are in crisis during the COVID 19 outbreak. This position requires interacting with other individuals; PDA will provide Personal Protective Equipment (PPE) to all staff performing any field based work, which includes, but is not limited to: masks, latex/nitrile gloves, and hand sanitizer. In addition to wearing face masks and gloves, all staff are expected to follow CDC guidance/best practices to limit possible exposure, e.g. maintaining 6-foot distance from all other individuals, including co-workers. Covid-19 vaccine access is provided as part of this position and will be paramount to operating this essential service. PDA has access to Covid-19 vaccine for all direct services staff and the successful candidate will be required to be vaccinated within two months of hire (if not previously vaccinated) to be eligible for continued employment.
 
PDA holds employee safety as a core feature of this position and will adhere to local public health guidance to ensure safety for employees and the communities they serve. It must be recognized that the entire landscape poses a risk of COVID-19 infection, and that performing the duties of this position with complete adherence to social distancing and sanitation recommendations from public health authorities is the best strategy for safety and health on the job under present conditions. Cell phone/tablet and communication devices that support field-based work will also be included for this position.
 
MAJOR DUTIES AND RESPONSIBILITIES:
• Mentor, coach and support the CoLEAD management team, suggest strategies, and provide feedback to supervisors on needed program modifications, additional resources, and obstacles
• Assist supervisors and other PDA staff in describing the CoLEAD effort in a variety of forums
• Oversee outreach and engagement services, oversee shift leads, who supervise all shifts and team members
• Oversee a variety of care coordination activities focused on linkages to care to enhance participants stabilization, including clinical oversight, along with the PDA Medical Director, of all direct services
• Oversight and training of field response as needed. This may include training on de-escalation, going to Emergency Departments, and/or making referrals to the existing crisis system, which may be compromised during the time of COVID-19, as necessary
• Train and audit the provision of intake evaluations and assess behavioral/physical health/economic survival needs in order to develop support and client centered care plans
• Oversight of coordinating the following: access to food, clothing, shelter, physical/behavioral healthcare, housing stabilization, financial assistance, criminal justice coordination, and public benefit benefits
• Oversight and supervision of advocating for participants access to community resources and services, ensuring that participants' needs are met and rights maintained; consult and collaborate with community providers to ensure continuity of care
• Assist PDA Deputy Director in creating relationship with all Washington State Apple Health Medicaid Management Care Organizations (MCOs) in order to best leverage Medicaid supports and resources for CoLEAD participants
• Ensure CoLEAD is accessing homelessness housing resources (Coordinated Entry for All) as much as possible and advocating this system to respond to CoLEAD participant needs
• Help CoLEAD staff to develop and maintain strong collaborative relationships with PDA, ETS REACH, LEAD prosecutorial liaisons, law enforcement, and other relevant social services and resource organizations to ensure full continuity of care for participants
• Provide oversight, training and supervision of services consistent with CoLEAD/PDA program policies and procedures.
 
 
OTHER DUTIES & RESPONSIBILITIES:
• Participate in psychiatric consultation, supervision, program meetings and in-service trainings; participate in clinical reviews and case conferences for participants on caseload.
• Comply with the agency's clinical accountability policies and procedures; maintain timely and complete participants records; comply with all applicable laws.
• Comply with applicable program data collection, as needed.
• Other duties as assigned.
 
CoLEAD services are currently provided in Seattle and Burien areas, and may be provided elsewhere in King County. The main office location where this position is based out of is downtown Seattle, and there is an office in Burien where some of the staff are based out of. Travel to the various temporary lodging sites is required. PDA will cover mileage to and from home and to intervening destinations at IRS rates.
 
MINIMUM QUALIFICATIONS:
• Five or more years of experience working in programs that serve individuals with mental health disabilities and drug users
•  Clinical training and expertise in behavioral health
• Two or more years in a leadership and supervisorial role in a social services program at the manager or director level
• Interest or experience in working with program participants who have difficulty engaging with traditional programs and have exposure/involvement with the criminal legal system
• Ability to implement harm reduction techniques within a participant-centered framework, e.g. motivational interviewing, trauma informed care and low-barrier assistance
• Ability to communicate and work effectively with staff from various backgrounds
• Ability to work effectively with participants displaying a wide range of behaviors
• Subscribe to the philosophy of cooperation and continuity across programs and of consideration and respect for participants
• Ability to oversee and train staff to utilize and track participant progress and information in an electronic case management system, including chart audits for continuous quality improvement efforts
• Current Washington State Driver’s License, current auto insurance, and access to a reliable vehicle
 
 
PREFERRED QUALIFICATIONS:
• Lived experience with criminal legal systems, including jails, law enforcement and courts
• Mental Health Professional (LiCSW, LMHC, etc.) Substance Use Disorder Professional (SUDP) or related work/experience
• Three years of experience in work related to residential programs, outreach programs or in an institutional setting
• Academic training and graduate degree in the social service field and in the area of substance use disorder and mental health treatment
• Experience providing services from a harm reduction perspective to individuals experiencing behavioral health disabilities
• Experience overseeing a multi-cultural work force with a variety of lived, professional and academic experiences
 
EQUAL OPPORTUNITY EMPLOYER:
 
PDA is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, gender identity age, disability, marital or relationship status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status. PDA works to advance justice, particularly racial justice, in an increasingly multicultural country. We value diverse experiences, including with regard to educational background and criminal legal system contact, and depend on a diverse staff to carry out our mission.
 
PROJECTED PAY SCALE:
**Range dependent on experience and qualifications**
Starting salary: $102,544 + DOE
Generous health benefits for all employees at .5 FTE or higher
Cell phone and laptop provided for work use
 
HOW TO APPLY:
Please send your resume and cover letter before August 30, 2021 to careers@defender.org and list the position title (i.e. CoLEAD Program Director) in the email subject line.  Please note: only candidates being considered for the position will be contacted.  No phone calls, please.
 
 
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