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Public Defender Association
 
Controller Position

Summary

The Operations and Administrative Team at PDA include the Finance, Information Technology, Chief of Staff, and the Administrative Team. Everyone in this space is a leader. The Controller will be a valued member of the Finance Team, partnering with the CFO closely as a thought partner and change-maker in this space and assisting in the accounting functions to support our continued agency success across the program areas.  This management position is customer-centered and cultivates and stewards’ relationships for the benefit of our agency.  Thus, the desired candidate is expected to come to the position with a fun and positive spirit of collaboration and innovation and see opportunities to resolve issues by taking the initiative and implementing creative solutions that work for all. This position will manage a Sr. Accountant and a Bookkeeper in close collaboration with the CFO; thus, strong supervision and interpersonal skills are required to foster a positive workplace based on equity and expression of our values. This team intentionally fosters trust and team building, and the individual in this position will enhance these efforts. We are a multifaceted hands-on team in a high functioning and fast-paced origination and jump in to assist each other often, no matter role or title. 

 

Organization Description

The Public Defender Association (PDA) is a non-profit corporation which advocates for legal system reform and develops alternatives that shift from a punishment paradigm to a system that supports individual and community health. We also provide a direct services program (CoLEAD) and provide technical assistance to community partners who are committed to these goals. Grounding reform in a public health and safety framework, PDA develops new strategies and implements models that improve on conventional responses to crime and public order issues. In collaboration with community and government partners, PDA uses policy advocacy, organizing, litigation, and public education to achieve its goals.

 

Responsibilities

The Controller’s primary responsibilities include but are not limited to:

  • Supervision and management of key staff.  Set goals for staff performance and team deadlines in ways that comply with the agency’s plans and vision. Organizing team and individual staff workflow and ensure that employees understand their duties or delegated tasks. Monitoring employee productivity and providing constructive feedback and coaching and support. Cultivate and support healthy team dynamics. Draft and complete annual performance plans for staff team.
  • Manage all accounting operations including Billing, A/R, A/P, GL, Cost Accounting, Inventory Accounting, and Revenue Recognition.
  • Prepare and submit monthly financial statements; balance sheets, income statements and other reports.
  • Review and finalize biweekly payroll and ensure compliance with all governmental regulations and programs; Supervise On- and Off-boarding of staff and across payroll and benefits systems; Manage pay changes and COLA adjustments and time off accruals.
  • Maintain all allocations to programs and grants following processes in line with all grants and contracts, including Federal grants
  • Ensure all payments are completed on time (including accounts payable and bank deposits.
  • Manage the Accounting Team access to Bank, Payroll, Accounting Software, and documents.
  • Monitor bank and credit card activities; Process secure transactions with proper authorization; including bill-payment system for timely vendor payments.
  • Manage and comply with local, state, and federal government reporting requirements and tax filings.
  • Develop and document business processes and accounting policies to maintain and strengthen internal controls.
  • Maintain solid relationships with vendor, customers and donors, banking, HR and business contacts.
  • Coordinate and direct the preparation of the budget and financial forecasts and report variances.
  • Review and approve major program requisitions.
  • Review benefit packages and retirement plan; Ensure all required staff notices are sent timely.
  • Supervise accounting staff.
  • Analyze cost and profits for projects and contracts
  • Lead Month-end close and Year-end close including all required reconciliations, journal entries, and allocations.
  • Assist with Annual 990 and 5500 tax returns.
  • Analyze records and documentation of transactions and monitor program expenditures for assigned funds and accounts to assure expenditures and income are approved and allocated to proper accounts; perform expenditures analysis to assure financial compliance with budget authorization and limitation.
  • Review financial record-keeping procedures and methods; maintain and improve internal control and operating procedures; implement new procedures and techniques and assure efficiency and compliance with generally accepted accounting principles and polices and applicable regulations.
  • Perform internal audits and assist with external and annual audits.
  • In consultation with the CFO, set and track financial KPIs.
  • Build risks assessment models to evaluate investments.
  • Perform other duties as assigned.

 

Qualifications:

  • Proven working experience as a controller or similar role in a nonprofit setting.
  • At least 10 years of overall combined accounting and finance experience.
  • At least 5 years of management experience.
  • BSs or MSc in Accounting and Finance or related advanced degree; CPA a plus.

 

Knowledge of:

  • Communicating organizational needs, oversee employees' performance, providing guidance, support, identify development needs, and manage the reciprocal relationship between finance staff and the organization so that each is successful.
  • Generally accepted accounting and auditing principles, practices and procedures.
  • Non-profit accounting and financial reporting principles
  • Preparation and maintenance of comprehensive accounting records.
  • Preparation of annual budgets
  • Cash management and risk assessment.
  • General ledger, Accounts payable and accounts receivable best practices
  • Month-end/year end close process
  • Accounting Software (QuickBooks Online) and assessment of alternatives.
  • Excel: Advanced proficiency required
  • Microsoft Office including Word and PowerPoint
  • Adobe Acrobat and File Explorer
  • Data processing applications; Report writing skills, Import/Export between programs
  • Employee Management Principles
  • Payroll and HR Best Practices and research abilities

 

Ability to:

  • Establish and complete a monthly close process, ensuring accurate invoicing and reporting.
  • Maintain multiple, pressing projects at one time, and meet tight deadlines.
  • Improve and implement processes and create training protocols for organization staff and team members
  • Supervise and motivate accounting team members; Communicate clearly and in a timely manner within our team and agency wide.
  • Exercise excellent judgement around information and communication
  • Participate in a team-based leadership structure.
  • Demonstrate advanced computer skills in Microsoft Office Suite including Word, Excel, G-Suite email system, and Adobe Acrobat Pro, ability to conduct internet research, and ability to learn and master new software applications.
  • Maintain a high level of emotional intelligence, clear communication, and flexibility in mode of communication is necessary.
  • Demonstrate cultural competence and sensitivity in working with diverse clients, communities, and colleagues.
  • Strong drive and initiative with the ability to manage time well in an environment of many concurrent assignments and deadlines.
  • Demonstrate passion about our mission.

 

Physical Abilities

  • Successfully and efficiently exchange information in person or on the telephone.
  • Sitting or standing for extended periods of time.
  • Dexterity of hands and fingers to operate a computer keyboard and calculator.
  • Seeing to read various statistical data.
  • Bending at the waist to retrieve materials.
  • Lifting and carrying light objects up to 20 pounds

 

Location

The PDA Office is in Seattle, WA; present configuration is work on-site five days per week, as we have a need for fulfilling an essential part of our programs, thus we will support access to obtaining the vaccine with the support of our Medical Director. Normal hours will be M-F days, with standard hours established in consultation with the Chief Financial Officer.

 

Compensation

Salary range is $90,428 to $128,726 depending on experience. Within the position salary range, salary increases 3% annually, subject to Board of Directors approval. An additional annual cost of living increase is provided at the discretion of the Board of Directors. Benefits include:

  • 401k match of up to 4% of salary, beginning after six months of employment
  • Annual, 2% of salary, profit sharing contribution to 401k, provided in most years
  • Generous medical and dental benefits for employees and family members
  • Flexible Spending Agreement for both medical and dependent care needs
  • 15 days vacation per year, increasing to 20 days vacation per year, after 5 years
  • 12 personal/sick days, accrued annually
  • Unlimited ORCA card
  • Monthly $50 employer cell phone contribution if required by position

 

This is a Fair Labor Standards Act exempt, at-will position; continuation in the position depends on both performance and funding.

 

Equal Opportunity Employer

PDA is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. PDA actively promotes mutual respect, acceptance, teamwork and productivity. PDA is committed to maintaining an organization whose staff, Board and clients are diverse in background, experience, race, color, national origin, gender, age, religious affiliation, marital status, sexual identity, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, those directly impacted by the criminal justice system, people who identify as queer, trans, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process should contact Prachi Dave at Prachi.dave@defender.org.

 

How to Apply

Email your cover letter and resume to careers@defender.org. Email subject line and cover letter should clearly reference “PDA Controller Position”. Please Note: Only applicants under consideration will be contacted.  No phone calls, please.

 

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Public Defender Association
Senior Accountant Position

 

Summary

The Operations and Administrative team at PDA include the Finance Team, Information Technology, Chief of Staff, and the Administrative Team. Everyone in this space is a leader. The Sr. Account will be a valued member of the Finance Team, assisting in the accounting functions to support our continued agency success across the program areas.  Reporting to the Controller, this position is customer-centered and cultivates and stewards’ relationships for the benefit of our agency.  Thus, the desired candidate is expected to come to the position with a fun and positive spirit of collaboration and innovation and see the opportunity to resolve issues by taking initiative that works for all. This team intentionally fosters trust and team building, and the individual in this position will enhance these efforts. We are a multifaceted hands-on team in a high functioning and fast-paced origination and jump in to assist each other often, no matter role or title.

 

Organization Description

The Public Defender Association (PDA) is a non-profit corporation which advocates for legal system reform and develops alternatives that shift from a punishment paradigm to a system that supports individual and community health. We also provide a direct services program (CoLEAD) and provide technical assistance to community partners who are committed to these goals. Grounding reform in a public health and safety framework, PDA develops new strategies and implements models that improve on conventional responses to crime and public order issues. In collaboration with community and government partners, PDA uses policy advocacy, organizing, litigation, and public education to achieve its goals.

 

Responsibilities

The Senior Accountant’s primary responsibilities include but are not limited to:

  • Perform a variety of complex professional-level accounting duties in a lead position. Ensure expenses are coded and allocated according to grant and contract requirements.
  • Responsible for the preparation, maintenance and control of the general ledger on an ongoing basis, including allocations of income and expenses to programs and time periods. Manage all accounting transactions.
  • Accounts Receivable Lead: Complete monthly contract billing for general ledger-based and reimbursable contracts including government and foundation grants.
  • Payroll Lead: Prepare bi-weekly payroll in ADP Workforce Now for review and approval; Maintain and run required reports in ADP.
  • Onboard and Offboard employees in accounting records, ADP, and all benefit plans, including communication with employees and supervisors as needed.
  • With Bookkeeper, ensure Accounts Payable accuracy and recommend weekly payment batches; Download and review  of recurring AP invoices.
  • Coordinate with Grant Writer and Program Director to enter and reconcile donations received and grants awarded.
  • Credit Card Management, including new accounts, training, reporting and support to users.
  • Maintain Vendor and Customer Relationships.
  • Facilitate the year-end 1099 processing and reconciliation; electronically transmit 1099 data to URS, process necessary revisions.
  • Reconcile and balance assigned accounts, including Accounts Payable and Receivable; monitor financial transactions for accuracy and timely processing; maintain journals and ledgers for assigned activities and accounts and report as requested or required.
  • Answer questions and provide information and assistance to internal and external stakeholders regarding a variety of accounting, budgeting and funding regulations, requirements and issues; analyze financial accounting data and make recommendations; assist finance team with the development, establishment and monitoring of the fund budgets.
  • Review and analyze financial and program data and documents to assure accuracy, completeness and compliance with PDA policies and procedures, applicable funding rules, and other governmental, and non-governmental regulations.
  • Communicate with PDA personnel, vendors, partners, department directors and other program personnel to resolve problem, correct errors, obtain authorization and exchange information.
  • In coordination with the Controller, develop and document business processes accounting policies to maintain and strengthen internal controls.
  • Coordinate with Chief of Staff on payroll and HR related matters.
  • Other duties as assigned.

 

Qualifications

  • Proven experience as an accountant or similar role.
  • A minimum of 5 years of accounting experience, some in a nonprofit setting.
  • Bachelor’s degree in accounting, finance or relevant degree.

 

Knowledge of:

  • Generally accepted accounting principles, practices and procedures.
  • General ledger organization and best practices 
  • Month-end close process and Financial reporting 
  • Accounts payable and accounts receivable best practices
  • Accounting Software (QuickBooks Online)
  • Payroll Software; ADP Workforce now a plus
  • Payroll and payroll tax Regulations; Multi State Payroll a plus
  • Excel: Advanced proficiency required, Vlookups, pivot tables
  • Microsoft Office including Word and PowerPoint; Adobe Acrobat and File Explorer
  • Data processing applications; Report writing skills, Import/Export between programs
  • Modern office practices, procedures and equipment. 

 

Ability to:

  • Balance accounts and reconcile financial statements
  • Review records for errors and inconsistencies
  • Build crosschecks and verifications into work to improve accuracy and provide audit trail
  • Aptitude for numbers and quantitative skills. Accuracy and attention to detail.
  • Work independently but properly assess situations for needed assistance
  • Exercise good judgment.
  • Interpret and apply policies, rules, regulations, and procedures.
  • Maintain multiple, pressing projects at one time and properly prioritize deadlines
  • Communicate clearly and kindly with staff regarding accounting deadlines and information, and Payroll, benefit, and HR Matters
  • Write clear and concise accounting procedures documents
  • Participate in a team-based leadership structure.
  • Demonstrated intermediate to advanced computer skills in Microsoft Office Suite including Word, Excel, G-Suite email system, and Adobe Acrobat Pro, ability to conduct internet research, and ability to learn and master new software applications.
  • Maintain a high level of emotional intelligence, clear communication, and flexibility in mode of communication is necessary.
  • Demonstrate cultural competence and sensitivity in working with diverse clients, communities, and colleagues.
  • Strong drive and initiative with the ability to manage time well in an environment of many concurrent assignments and deadlines.
  • Demonstrate passion about our mission.

 

Physical Abilities

  • Successfully and efficiently exchange information in person or on the telephone.
  • Sitting or standing for extended periods of time.
  • Dexterity of hands and fingers to operate a computer keyboard and calculator.
  • Seeing to read various statistical data.
  • Bending at the waist to retrieve materials.
  • Lifting and carrying light objects up to 20 pounds

 

Location

The PDA Office is in Seattle, WA; present configuration is work on-site five days per week, as we have a need for fulfilling an essential part of our programs, thus we will support access to obtaining the vaccine with the support of our Medical Director. Normal hours will be M-F days, with standard hours established in consultation with the Controller.

 

Compensation

Salary range is $66,092 to $94,068 depending on experience. Within the position salary range, salary increases 3% annually, subject to Board of Directors approval. An additional annual cost of living increase is provided at the discretion of the Board of Directors. Benefits include:

  • 401k match of up to 4% of salary, beginning after six months of employment
  • Annual, 2% of salary, profit sharing contribution to 401k, provided in most years
  • Generous medical and dental benefits for employees and family members
  • Flexible Spending Agreement for both medical and dependent care needs
  • 15 days vacation per year, increasing to 20 days vacation per year, after 5 years
  • 12 personal/sick days, accrued annually;
  • Unlimited ORCA card
  • Monthly $50 employer cell phone contribution if required by position

 

This is a Fair Labor Standards Act exempt, at-will position; continuation in the position depends on both performance and funding.

 

Equal Opportunity Employer

PDA is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. PDA actively promotes mutual respect, acceptance, teamwork and productivity. PDA is committed to maintaining an organization whose staff, Board and clients are diverse in background, experience, race, color, national origin, gender, age, religious affiliation, marital status, sexual identity, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, those directly impacted by the criminal justice system, people who identify as queer, trans, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process should contact Prachi Dave at Prachi.dave@defender.org.

 

How to Apply

Email your cover letter and resume to hr-admin@defender.org. Email subject line and cover letter should clearly reference “PDA Sr. Accountant Position”. Please Note: Only applicants under consideration will be contacted.  No phone calls, please.

 

 

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Public Defender Association
Bookkeeper Position

Summary

The Operations and Administrative team at PDA include the Finance, Information Technology, Chief of Staff, and the Administrative Team. Everyone in this space is a leader. The Bookkeeper will be a valued member of the Finance Team, working closely with the Sr. Accountant and reporting to the Controller to support our continued agency success across the program areas. This position is customer-centered and cultivates and stewards’ relationships for the benefit of our agency, thus the desired candidate is expected to come to the position with a fun and positive spirit of collaboration and innovation and see the opportunity to resolve issues by taking initiative that works for all. This team intentionally fosters trust and team building, and the individual in this position will enhance these efforts. We are a multifaceted hands-on team in a high functioning and fast-paced origination and jump in to assist each other often, no matter role or title.

 

Organization Description

The Public Defender Association (PDA) is a non-profit corporation which advocates for legal system reform and develops alternatives that shift from a punishment paradigm to a system that supports individual and community health. We also provide a direct services program (CoLEAD) and provide technical assistance to community partners who are committed to these goals. Grounding reform in a public health and safety framework, PDA develops new strategies and implements models that improve on conventional responses to crime and public order issues. In collaboration with community and government partners, PDA uses policy advocacy, organizing, litigation, and public education to achieve its goals. 

 

Responsibilities

The Bookkeeper’s primary responsibilities are the organization of accounting records and initial recording of transactions, including but not limited to:

  • Accounts Payable Lead: Manage and process all accounts payable activities.
  • Responsible for organizing, accurate coding and entry of AP invoices into automated accounting system; ensuring proper backup documentation, approvals, and authorizations for accounting transactions. Code and enter Accounts Payable invoices by project, time period, and GL account.
  • Download, process and record credit card transactions; Ensure cardholders stay current on reporting and approving.
  • Make weekly bank deposits and notify team as required.
  • Review weekly close of time reporting for payroll; Ensure all completions and approvals are completed on time; Reports as needed from ADP Timekeeping system.
  • Responsible for maintaining a systematic filing of AP documents and other accounting records in both hard and soft copy.
  • Maintain awareness of purchase activity versus budget and communicate with programs as needed.
  • Obtain tax forms from vendors; ensure proper business status of vendors and subcontractors.
  • Enter data, maintain record and create reports.
  • Provide customer service to vendors, research status of accounts and discrepancies, work with outside vendors and PDA staff to correct errors and resolve issues.
  • Assist with other accounting tasks such as organizing and verifying a variety of accounting documents, and ensuring proper approvals and authorization for accounting transactions.
  • Perform other duties as assigned.

 

Qualifications

  • Proven experience as a bookkeeper or accountant.
  • A minimum of 2-3 years of experience.
  • At least one full year in Accounts Payable processing.
  • AA or BA degree in finance, accounting or business administration or additional years of experience
  • Must have an awareness of bookkeeping’s role in the final financial statements.

 

Knowledge of:

  • Bookkeeping principles, procedures and processes
  • Accounts payable best practices
  • Accounting Software (QuickBooks Online)
  • Excel – Mid-Level proficiency required
  • Microsoft Office including Word and PowerPoint; Adobe Acrobat and File Explorer
  • Modern office practices, procedures and equipment.
 

Ability to:

  • Calculate, post and manage accounting figures and financial records.
  • Accurately enter data for accounts payable and account receivable into the computer.
  • Communicate clearly and kindly with staff about time sensitive tasks and missing information.
  • Exercise care with records, including confidential information
  • Organize and maintain filing system, both paper and electronic
  • Build and use spreadsheets where appropriate to work better
  • Follow written procedures consistently
  • Demonstrate a customer service orientation and negotiation skills.
  • Demonstrate a high degree of accuracy and attention to detail.
  • Maintain multiple, pressing projects at one time and properly prioritize deadlines
  • Participate in a team-based leadership structure.
  • Demonstrate solid computer skills in Microsoft Office Suite including Word, Excel, G- Suite email system, and Adobe Acrobat Pro, ability to conduct internet research, and ability to learn and master new software applications.
  • Maintain a high level of emotional intelligence, clear communication, and flexibility in mode of communication is necessary.
  • Demonstrate cultural competence and sensitivity in working with diverse clients, communities and colleagues.
  • Strong drive and initiative with the abililty to manage time well in an environment of many concurrent assignements and deadlines.
  • Demonstrate passion about our mission.

 

Physical Abilities

  • Successfully and efficiently exchange information in person or on the telephone.
  • Sitting or standing for extended periods of time.
  • Dexterity of hands and fingers to operate a computer keyboard and calculator.
  • Seeing to read various statistical data.
  • Bending at the waist to retrieve materials.
  • Lifting and carrying light objects up to 20 pounds

 

Location

The PDA Office is in Seattle, WA; present configuration is on-site work five days per week, as we have a need for fulfilling an essential part of our programs, thus we will support access to obtaining the vaccine with the support of our Medical Director. Normal hours will be M-F days, with standard hours established in consultation with the Controller.

 

Compensation

Salary range is $57,720 to $75,296 depending on experience. Within the position salary range, salary increases 3% annually, subject to Board of Directors approval. An additional annual cost of living increase is provided at the discretion of the Board of Directors. Benefits include:

  • 401k match of up to 4% of salary, beginning after six months of employment
  • Annual, 2% of salary, profit sharing contribution to 401k, provided in most years
  • Generous medical and dental benefits for employees and family members
  • Flexible Spending Agreement for both medical and dependent care needs
  • 15 days vacation per year, increasing to 20 days vacation per year, after 5 years
  • 12 personal/sick days, accrued annually;
  • Unlimited ORCA card
  • Monthly $50 employer cell phone contribution if required by position
     

This is a Fair Labor Standards Act exempt, at-will position; continuation in the position depends on both performance and funding.

 

Equal Opportunity Employer

PDA is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. PDA actively promotes mutual respect, acceptance, teamwork and productivity. PDA is committed to maintaining an organization whose staff, Board and clients are diverse in background, experience, race, color, national origin, gender, age, religious affiliation, marital status, sexual identity, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, those directly impacted by the criminal justice system, people who identify as queer, trans, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process should contact Prachi Dave at Prachi.dave@defender.org.

 

How to Apply

Email your cover letter and resume to hr-admin@defender.org. Email subject line and cover letter should clearly reference “PDA Bookkeeper Position”. Please Note: Only applicants under consideration will be contacted.  No phone calls, please.

 

 

 
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Public Defender Association

Senior Attorney

 

Summary

The Public Defender Association is looking for a Senior Attorney to direct the Let Everyone Advance with Dignity (LEAD) Legal Services program, provide legal representation to LEAD clients, advocate for criminal legal system reform through the Racial Disparity Project (RDP), and support the operation of PDA’s legal services. PDA seeks an attorney motivated to help those most frequently disadvantaged by existing criminal legal and social service systems, including those with disabilities and people of color.

The Senior Attorney will direct and oversee LEAD Legal Services, which provides legal assistance to LEAD clients in a widely-varied legal practice, ranging from criminal defense to family law. In supporting the operation of PDA’s legal services, the Senior Attorney will assist in developing policies and systems related to case management, attorney supervision, legal service delivery, and Rules of Professional Conduct (RPC) compliance. The Senior Attorney will also maintain a caseload of LEAD Legal Services and Racial Disparity Project clients. Through RDP, the Senior Attorney will assist with impact and appellate litigation, policy advocacy, and King County inquest representation.

 

Organization Description

PDA advocates for criminal legal system reform and develops alternatives that shift from a punishment paradigm to a system that supports individual and community health. Grounding reform in a public health and safety framework, PDA develops new strategies and implements models that improve on conventional responses to crime and public order issues. In collaboration with community and government partners, PDA uses policy advocacy, organizing, litigation, and public education to achieve its goals. PDA is comprised of several projects: Civil Survival, Collective Justice, JustCARE, King County Eviction Mitigation Program, LEAD, LEAD National Support Bureau, Racial Disparity Project, and VOCAL-WA.

 

Job Description

The Senior Attorney will direct and supervise the LEAD Legal Services program. LEAD Legal Services provides wide-ranging legal services to clients in the LEAD program. Where possible, LEAD Legal refers clients to existing legal service providers (public defenders, legal aid attorneys, etc.), and strives to focus its limited resources on areas where legal aid is not well-positioned to assist LEAD clients. Common practice areas include family law, legal financial obligation remission, and warrant quash assistance. However, the legal practice is defined by its varied scope, rather than a single focus area. Due to the varied scope, the Senior Attorney will be required to connect clients to existing legal aid providers and learn new areas of law to provide supervision and direct representation.

The Senior Attorney will have three primary responsibilities to LEAD Legal Services. First, the Senior Attorney will manage the program. In doing so, the attorney will help determine how to provide legal services (full representation, drop-in hours for LEAD clients, etc.) and how to coordinate with existing legal service providers to ensure that LEAD clients, who often have difficulty maintaining consistent attorney communication, are well served. Additionally, the Attorney will work closely with LEAD case managers to help them identify clients’ legal needs and integrate legal knowledge into their social service advocacy. Second, the Senior Attorney will be responsible for supervising two Staff Attorneys and one paralegal. Finally, the Senior Attorney will carry a partial caseload of LEAD Legal clients.

In addition to supporting LEAD Legal Services, the Senior Attorney will engage in legal advocacy through the Racial Disparity Project. RDP uses policy advocacy, impact litigation, and legal representation to address racial disparities in the criminal legal system. Examples of current RDP project include assisting several families with loved ones killed by the police or in jail to investigate their loved ones’ deaths, litigating a class action lawsuit seeking the refund of legal financial obligations under the WA Supreme Court’s State v. Blake decision, and representing an individual seeking resentencing under S.B. 6164. In the Senior Attorney’s first year of employment, they will co-counsel a police shooting inquest in King County.

Finally, the Senior Attorney will support PDA’s broader legal services, which includes the Racial Disparity Project and reentry legal advocacy through the Civil Survival Project. In this role, the Senior Attorney will work closely with PDA’s Legal Services Director and Policy and Advocacy Director. This work will include, for example, continuing to develop systems to ensure PDA complies with its Rules of Professional Conduct responsibilities, ensuring staff receive high-quality training, managing PDA’s case management system (PracticePanther) so that it supports efficient legal service delivery, and creating effective systems for staff supervision. 

The Senior Attorney will report to the Legal Services Director. PDA has a mandatory COVID-19 vaccination requirement for all staff, unless they meet specific exceptions under PDA’s COVID-19 Vaccination Policy. 

 

Location

PDA’s office is located at 110 Prefontaine Pl. S., Seattle, WA. Although the office remains open for necessary in-person work, staff currently work largely remote due to the COVID-19 pandemic. In-person work will be required if necessary to provide legal services. Travel within Washington may be required. In the future, PDA will likely adopt a hybrid model, where staff will work from home and from the office, as needed.

 

Qualifications
  • Member, in good-standing, of the Washington State Bar Association (WSBA); or ability to quickly obtain APR 8(c) admission, with full WSBA admission by January 2022.
  • The ability to manage a legal services program, ensuring continuity between program activities and goals, leading team meetings, and putting program staff members in positions to succeed.
  • Skill in supervising legal staff, ensuring that team members provide high quality legal representation, fostering an inclusive and collaborative team environment, and responding to staff performance issues in a constructive manner.
  • Knowledge of legal service delivery, including how to effectively utilize case management systems, ensure RPC compliance, and effectively serve clients.
  • Strong organization skills. The Senior Attorney should be able to manage numerous projects and supervision responsibilities, ensuring that tasks are completed in a timely manner and lower-priority items do not slip through the cracks.
  • Ability to work with little direction, taking a project from conception through planning to completion. Ability to balance taking the initiative with ensuring that internal and external stakeholders are included in program discussions.
  • The ability to independently and efficiently learn new legal practice areas and offer representation and supervision with a high level of competence.
  • Although no applicant will have experience in all expected areas of practice, greater experience with the following areas will be preferred: family law, landlord-tenant, criminal (warrants, criminal defense, sex offender registration relief, record vacation/sealing), legal financial obligations, civil rights, employment, and immigration.
  • Strong legal research and writing skills.
  • Trial advocacy experience.
  • Demonstrated cultural competence and sensitivity in working with diverse clients, communities, and colleagues.
  • Experience and skill working with individuals with mental illness, substance use disorder, and other disabilities. The successful applicant will excel in providing legal services to individuals who have difficulty consistently engaging in their own representation.
  • Ability to work on tight, and, sometimes, unpredictable timelines.
  • Strong ability to work collaboratively, both with colleagues and with client case managers. The successful applicant will have strong conflict management skills and be able to tactfully engage with external partners.
  • Policy advocacy and organizing skills are preferred, including the ability to review and digest core aspects of legislation, organize community in relation to PDA policy priorities, and identify policy advocacy opportunities for PDA.
  • Familiarity and strong relationships with local policymakers, community leaders, and marginalized communities are preferred.

 

 
Compensation

Salary range is $86,060-$127,452, depending on experience. Within the position salary range, salary increases annually. An additional annual cost of living increase is provided at the discretion of the Board of Directors. Benefits include:

  • 401k match of up to 4% of salary, beginning after six months of employment;
  • Annual, 2% of salary, profit sharing contribution to 401k, provided in most years;
  • Generous medical and dental benefits for employees and family members;
  • 15 days vacation, accrued annually, increasing to 20 days vacation, accrued annually;
  • 12 personal days, accrued annually;
  • Unlimited ORCA card;
  • Monthly $50 employer cell phone contribution.

 

This is a Fair Labor Standards Act exempt, at-will position; continuation in the position depends on both performance and funding.

 

Equal Opportunity Employer

PDA is committed to a policy of equal opportunity and fosters an environment free of barriers and discriminatory practices. PDA actively promotes mutual respect, acceptance, teamwork and productivity. PDA is committed to maintaining an organization whose staff, Board and clients are diverse in background, experience, race, color, national origin, gender, age, religious affiliation, marital status, sexual identity, sensory, mental or physical abilities, veteran status, and other qualities that strengthen the program while reinforcing its commitment to basic fairness. People of color, those directly impacted by the criminal legal system, people who identify as queer, trans, lesbian, gay, or bisexual, and those with disabilities are strongly encouraged to apply. Individuals needing a reasonable accommodation for the application or interview process should contact Corey Guilmette at corey.guilmette@defender.org or (206) 641-5334.

 

How to Apply

The position will remain open until filled. Applications will be accepted and reviewed on a rolling basis. Please submit the following to Zahra Al-Najaf (she/her pronouns) at zahra.al-najaf@defender.org:

  • Letter of interest.
  • Resumé.  
  • One legal writing sample, unedited by others.
  • Names and contact information for three references.

 

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CoLEAD Onsite Responder

 

 

June 3, 2021

PDA is offering hiring for regular Full-Time CoLEAD Onsite Responder positions.

PDA Law Enforcement Assisted Diversion (LEAD) is hiring several Onsite Responder staff (similar to shelter or residential staff) to respond to our participants’ needs during the COVID-19 pandemic in new and innovative ways that includes a hotel-based interim lodging response. This position is employed by the LEAD Project Manager, the Public Defender Association. Co-responder Law Enforcement Assisted Diversion (CoLEAD) is an emergency response to individuals with current or potential criminal legal system involvement during the COVID-19 pandemic.

The CoLEAD On-Site Responder (Temporary Lodging Residential Staff) position does not carry a dedicated case management caseload, but do assist with case management activities and assist other staff supporting participants to access resources and life chances. This position is sited at one CoLEAD hotel location (but may assist at others) and is part of a team providing on-site services and shelter-like residential living supports. This includes supporting participants with room cleaning, room moves, room inspections and overall activities of daily living, following CoLEAD Temporary Lodging Agreement rules and supporting behavior conducive to living in this temporary hotel lodging setting. This includes some group programming (in large outside common areas) to support participant community building within the program and promote positive social and community engagement.

The CoLEAD schedule consists of three distinct shift that are required all shift-based staff work (all Responder staff & Shift Leads).  These shifts are the same all weekdays and weekend days; all work is on-site. These positions are not eligible for remote or telework.

  • Day Shift: 8 am to 430 pm.; shifts are eight hours and 30-minute lunch is not paid
  • Swing Shift: 2pm to Midnight; shifts are ten hours that includes a paid lunch
  • Overnight Shift: 11pm to 9 am.; shifts are ten hours that includes a paid lunch

 

CoLEAD services are provided in Seattle and Southwest King County areas, and may be provided elsewhere in King County.  The selected staff may need to provide their own transportation based on program need and must be fully insured with PDA as a named insured.  Onsite responders can usually use public transportation as they are site-based positions. PDA will cover mileage to and from home and to intervening destinations at IRS rates, as part of a monthly mileage plan. Most CoLEAD services will be provided in hotel/motel temporary lodging sites, with some street-based outreach sometimes required for participants who are struggling to acclimate to the lodging environment. PDA will make every effort to take individual employees’ family and logistical constraints into account when assigning shift options listed above with each position.

 
SAFETY AND PERSONAL PROTECTIVE EQUIPMENT (PPE)

PDA has access to Covid-19 vaccine for all CoLEAD staff and successful candidates are required to access vaccine to be eligible for continued employment (a 30-day grace period will be offered).  Employee safety for this position will include training and guidance on how to work with individuals who are in crisis during the COVID 19 outbreak.  This position requires interacting with other individuals; PDA will provide Personal Protective Equipment (PPE) to all staff performing any field-based work, which includes, but is not limited to: masks and latex/nitrile gloves. All staff are expected to use  full PPE and practice social distancing with other staff, participants, hotel staff and any other individuals that employees interact with while performing CoLEAD program duties. Successful applicants will be trained to and will follow CDC guidance/best practices to limit possible exposure, e.g. maintaining 6-foot distance from all other individuals, including co-workers. 

PDA holds employee safety as a core feature of this position and will adhere to local public health guidance to ensure safety for employees and the communities they serve. It must be recognized that the entire landscape poses a risk of COVID-19 infection, and that performing the duties of this position with complete adherence to social distancing and sanitation recommendations from public health authorities is the best strategy for safety and health on the job under present conditions.

Cell phone/tablet and communication devices that support field-based work will also be included for this position. 

 

MAJOR DUTIES AND RESPONSIBILITIES:
  1. 1. Provide on-site residential supports to support participant independent living skills development from a supportive and trauma-responsive approach. This includes individualized intensive living skills building with participants with complex needs.
  2. 2. Support overall hotel-based lodging daily operations, which includes some cleaning of common spaces, keeping staff spaces sanitized, supporting linen laundering and some other tasks that support ongoing operations.
  3. 3. Support participants who are experiencing mental health disabilities and substance use disorder to maintain their room in the temporary lodging situations, including room inspections and supporting independent living skills and sustaining lodging.
  4. 4 .Provide outreach and engagement services, as assigned, working with CoLEAD Co-Directors, CoLEAD Entry and Services Program Manager, PDA Medical Director, and other team members when meeting new referrals.
  5. 5. Provide a variety of care coordination activities focused on linkages to care to enhance participant stabilization. 
  6. 6. Utilize electronic case management system for case notes, documentation and ensuring accurate and objective documentation of services in electronic files for participants.
  7. 7. Conduct intake evaluations and assess behavioral/physical health/economic survival needs in order to develop support and participant-centered goal planning with the greatest participant participation possible.
  8. 8. Providing and/or coordinating the following: access to food, clothing, shelter, physical/behavioral healthcare, housing stabilization, financial assistance, criminal legal system coordination, and public benefit benefits (Outreach Responders)
  9. 9. Advocate for participants' access to community resources and services, ensuring that participants' needs are met and rights maintained; consult and collaborate with community providers to ensure continuity of care.
  10. 10. Develop and maintain strong collaborative relationships with PDA, ETS REACH, LEAD prosecutorial liaisons, law enforcement, CoLEAD lodging site staff, and other relevant social services and resource organizations to ensure full continuity of care for participants.
  11. 11. Provide services consistent with CoLEAD/PDA program policies and procedures.
  12. 12. Ability to work do basic computer work in Google Suite (including appropriate and timely use of gmail, calendar, google drive), Zoom, Excel, Word, and other related programs to support the work of CoLEAD.

 

Other duties & responsibilities:
  • Participate in psychiatric consultation, supervision, program meetings and in‑service trainings; participate in clinical reviews and case conferences for participants on caseload.
  • Comply with the agency's clinical accountability policies and procedures; maintain timely and complete participant records; comply with all applicable laws.
  • Comply with applicable program data collection, as needed.
  • Other duties as assigned.

 

MINIMUM QUALIFICATIONS:
  • Two or more years providing case management and/or outreach or residential services in a social services/human services program
  • Interest or experience in working with participants who have difficulty engaging with traditional programs and participants with criminal legal system involvement
  • Ability to implement harm reduction techniques within a participant centered framework, e.g. motivational interviewing, trauma informed care and low-barrier assistance
  • Ability to meet state requirements for Agency Affiliated Counselor or higher credential
  • Ability to communicate and work effectively with staff from various backgrounds.
  • Ability to work effectively with participants displaying a wide range of behaviors.
  • Subscribe to the philosophy of cooperation and continuity across programs and of consideration and respect for participants.
  • Current Washington State Driver’s License, current auto insurance, and access to a reliable vehicle

 

PREFERRED QUALIFICATIONS:
  • Lived experience with criminal legal systems, including jails, law enforcement and courts
  • CDPT/CDP
  • Three years of experience in work related to social work or outreach programs
  • Academic training in the social service field and in the area of substance use disorder and mental health treatment
  • Experience providing services from a harm reduction perspective to individuals experiencing behavioral health challenges

 

EQUAL OPPORTUNITY EMPLOYER:           

PDA is an equal opportunity/affirmative action employer. All qualified applicants will be considered for employment without unlawful discrimination based on race, color, creed, national origin, sex, gender identity age, disability, marital or relationship status, sexual orientation, military status, prior record of arrest or conviction, citizenship status, current employment status, or caregiver status.

PDA works to advance justice, particularly racial justice, in an increasingly multicultural country. We value diverse experiences, including with regard to educational background and criminal legal system contact, and depend on a diverse staff to carry out our mission.

Projected pay scale; range dependent on experience and qualifications

Outreach Responder/Intensive Case Manager: Starting salary $52,182 - $80,938

Generous health benefits for all employees at .5 FTE or higher

Cell phone provided for work use

Please send your resume (please do not include cover letter) to jesse.benet@defender.org and include soonest date you are available full or part time. Positions open until filled.